Job Vacancies (5 Positions)
Nyagatare district | Post type: Jobs September 11, 2024 - Deadline 18/09/2024 | NumberOfPosition [5]

1. Job Title: Land, infrastructure Habitat and community Settlement officer

Job responsibilities

• Provide land-related notary services to service seekers as per the competencies set forth by the law;

• Implement District’s strategies and programs on land and infrastructure in conformity with existing national policy, rules and regulations;

• Avail necessary data for the issuance of land titles and constitute a database of used and unused land in the Sector.

• Identify infrastructure facilities needs at the Sector level and report them to competent authorities;

• Follow up on activities related to infrastructure works in the sector;

• Implement the District habitat and community settlement plan in conformity with existing rules and regulations;

• Advise on settlement programmes, development and implementation in the Sector in conformity with the District’s strategy and national policies;

• Receive and examine application files for construction and deliver authorization for the rehabilitation of infrastructure;

• Prepare building rehabilitation permits to be issued by the Sector and closely inspect the implementation of the settlement plan;

• Supervise the implementation of strategies and mobilization mechanisms of local population for National Domestic Biogas and Improved Cook Stoves Programs at Sector level;

• Organize, in collaboration with relevant stakeholders, rescue and social assistance of victims of disasters at sector level

• Provide data necessary for the functioning of National Early Warning and the Disaster Monitoring Information Systems;

• Work with specialized organizations to organize sessions of disaster simulation and rescue of people

• Organize and conduct campaigns meant to raise local population awareness on preparedness for disaster and its management

Qualifications

• Bachelor’s Degree in Geography, Civil Engineering, Urban Planning, Land Management,  Rural Settlement with 0 Year of relevant experience

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2. Job Title: Civil registration and Notary

Job responsibilities

• Provide notary services to the public as per the competencies set forth by the law;

• Deliver all documents related to civil registration;

• Register and consolidate disaggregated data related to civil registration status in the Sector;

• Receive and analyse contentious issues and accordingly provide a legal advice to the Sector.

Qualifications

• Bachelor’s Degree in Law with 0 Year of relevant experience

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3. Job Title: Accountant 

Job responsibilities

• Maintain a proper receipt, custody and disbursement of funds supported by appropriate vouchers;

• Prepare documents for payment of goods and services after checking the conformity and accuracy of payment requests;

• Prepare the Cash Books and General Ledger using an appropriate accounting software to produce income and expenditure reports and other financial reports and statements;

• Prepare bank reconciliation statements at the end of each month and timely produce accurate financial reports as per the set deadlines;

• Facilitate the internal and external audit exercises.

Qualifications

• Bachelor’s Degree in Accounting, Finance, Management with Professional Qualification recognized by IFAC (ACCA, CPA), Management with specialization in Finance/Accounting with 0 Year of relevant experience

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4. Job Title: Human Resources and Salaries Officer

Job responsibilities

• Process and follow up on timely recruitment and appointment of staff and arrange induction courses for newly appointed ones;

• Prepare guidelines and template, in accordance with applicable laws and regulations, for staff performance appraisal and manage staff carreer development;

• Maintain staff database on a regular basis, keep and update their records regarding leave, social security, health insurance, and other benefits they are entitled to;

• Prepare and manage payrolls of District, Health Facilities and Teaching Staff with their withholds;

• Elaborate and keep updated Human Resource Management Procedure Manuals and Code of Conduct and regularly update data on the organizational structure;

• Develop measures of Staff Welfare and arrange intra-organizational conflict management and general counselling services intended for staff as per their needs/consent;

• Carry out, in close collaboration with heads of department, staff training needs assessment, elaborate capacity building plans, monitor their implementation and advise on career development path.

Qualifications

• Bachelor’s Degree in Public Administration, Administrative Sciences, Management, Human Resources Management with 0 Year of relevant experience

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5. Job Title: Director of Administrative and Finance

Job responsibilities

Key duties and responsibilities

• Coordinate the development of action plan and annual budget for the hospital;

• Coordinate preparation of annual and periodic cash flow plans/spending plans based on approved budget, procurement plan, and action plan for domestic and donors ‘funds;

• Monitoring the annual budget and control its execution in compliance with the Government of Rwanda public finance regulations and procedures as well as donors’ regulation;

• Analyze data and prepare analytical reports on implementation progress, performance and impact of operations, ensuring that statistical information required for decision-making and other purposes are accurate and up to date;

• Management of all bank accounts and ensure monthly bank reconciliation are properly done;

• Ensure all receipts and disbursement of funds are properly authorised, recorded, have adequate supporting documentation and can be easily extracted for the purpose of preparing financial statements;

• Production of periodic management information to senior management and provide leadership in interpreting this information, highlighting key issues for consideration and follow-up;

• Established, monitored, and enforced accounting policies and procedures to ensure efficiency, integrity and GAAP Compliance;

• Coordinating the financial reporting to different stakeholders (Senior management of the Administrative District, Ministry of Health, Public account in the Ministry of Finance, Auditor General of States Finances;

• Development Partners and Joint Health Sector Review Committee) in compliance with their respective rules and regulations

• Analyze financial reports, conduct cost/benefit analysis and identify areas for improvement and propose recommendations to senior management;

• Monitor financial situation and present forecasts to the senior management for decision;

• Liaise with the Internal or external auditors and facilitate other financial assessments;

• Coordinate the implementation of audit and other review recommendations.

• Scrutinizing that any expenditure is accurately estimated in Annual Work Plan and Budget, eligible, authorized, reported and that the related supporting documents are full and properly filled;

• Coordinate the appraisal of monthly/annual staff evaluations

• Review monthly, quarterly and annual report for activities of different services.

• Implement internal expenditures’ control system to ensure that vouchers processed are matched and completed; transactions are correctly recorded and posted in project; payrolls are duly prepared and travel claims are duly processed;

• Coordination of all logistics activities in the health facility including management of equipment and other assets;

• Management of all administrative matters: salaries, PBF, Top up, staff leave and employment contract management;

• Supervise Human resource function as per laws and regulations.

• Supervision and coordination of incoming and outgoing correspondences

• Coordination of declaration of legal taxes.

• Quality improvement responsible

• Supervise customer care services

Qualifications

• Master’s in Finance, Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers) with 1 Years of relevant experience

• Bachelor’s Degree in Finance,  accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers) with 3 Years of relevant experience

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