Rwanda Ultimate Golf Course is a private company created to position Rwanda as the best golfing destination in Africa and one of the greatest in the world. The first project of Rwanda Ultimate Golf Course, to reach this goal, is the Kigali Golf Resort & Villas. The golf course is a real estate masterpiece designed by the worldwide famous Gary Player. The facility will also include a five-star Clubhouse and other amenities.
RWANDA ULTIMATE GOLF COURSE LTD
Company Code: 109031590
Request for Proposal
for Tender For IT Supplies (Printers).
Procurement Method: National Open Competitive Bidding
Procurement Reference Number:
2024/NCB/RUGC/006
November 2024
Invitation No: 2024/NCB/RUGC/006
To the selected Bidder:
The Rwanda Ultimate Golf Course requests for a proposal for Tender For IT Supplies (Printers). More details on the goods to be purchased are provided in the Technical specifications.
The Best selected Bidder will be selected based on the lowest-priced quotation, which is eligible andtechnically compliant with the procedures described in this RFP.
The RFP includes the following documents:
Section 1 - Letter of Invitation.
Section 2 - Instructions to Bidders.
The RWANDA ULTIMATE GOLF COURSE LTD(RUGC) requests a proposal for Tender For IT Supplies (Printers), during the financial year 2024
You are requested to submit your bid electronically to the email: info@kigaligolf.rw/ procurement@kigaligolf.rw and hard copy to Kigali Golf Course Board room; KG 548 Street & KG 13 Avenue| P.O Box 1919 Kigali-Rwanda the no later than 02nd December 2024 at 10:00
Your bid should be compiled by the following documents:
It is in this regard that we invite you to submit your quotations, and all bids will be sent to RUGC Email: info@kigaligolf.rwand Procurement@kigaligolf.rw procurement not later than 02nd December,2024 at 10:00 AM.
Enquiriesregarding this tender may be addressed to Email: info@kigaligolf.rw/ Procurement@kigaligolf.rw. or Tel: 252 500 000.
1. Introduction
The short-listed Bidder is invited to submit a Technical Proposal and a Financial Proposal, as specified in these Instructions to the Bidder.
The Proposal will be the basis for contract negotiations and ultimately for a signed contract/ Purchase order with the selected Bidder.
The Bidder shall bear all costs associated with the preparation and submission of their proposal and contract negotiation.
Eligibility Criteria
Administrative
The Bidder shall submit the following documents:
Criteria of technical and financial
Detailed description of the essential technical and performance characteristics ofthe good to be supplied provided establishing conformity to technical specifications of reference
2. Evaluation of Proposals
The evaluation of Proposals will be done as detailed below:
Preliminaryexamination to determine eligibility (as defined below) and administrative compliance to this tender on a pass/fail
Detailed Technical
FinancialProposal evaluation
3. Best Evaluated Bid
The best-evaluated bid shall be the lowest-priced quotation, which is eligible and technically compliant.
4. Terms of Payment
The essential information on an invoice for the RUGC is:
5. Award of Contract
The contract will be awarded after the evaluation of the financial and technical proposal.
6. Taxes
The Bidder may be subject to local taxes on amounts payable by the Client under the Contract.
7. Delivery period
The product will be delivered to RUGC as per the contract terms.
8. Clarification and Amendment of RFP Documents
The Bidder may request a clarification of any of the RFP documents up to two (2) days before the proposal submission date. Any request for clarification must be sent in writing, or by standard electronic means to the Client’s address indicated in the instructions to Bidder.
9. Preparationof Proposals
In preparing their Proposal, the Bidder is expected to examine in detail the documents comprising the RFP.
10. Language
Documents to be issued by the Bidder as part of this assignment must be in English.
11. Technical Proposal
A Bidder is required to submit a Full Technical Proposal (FTP) that reflects and matches the specifications outlined in the RFP.
12. Financial Proposals
A Bidder is required to submit a Financial Proposal (FP). It shall list all costs associated with this assignment, including all costs as below:
Feature (Specs) |
Quantity (1) |
Quantity (1) |
Quantity (2) |
Printing Technology |
Laser Monochrome |
Color Laser |
Laser Monochrome |
Functions |
Print, Copy, Scan |
Print, Copy, Scan |
Print, Copy, Scan |
Print Speed (Pages per Min) |
61 ppm or higher (A4) |
31 ppm or higher (A4) |
31 ppm or higher (1 A4 and 1 A3) |
Print Resolution |
1200 x 1200 dpi or higher |
Best option available |
Best option available |
Paper Capacity |
2,300 sheets or higher |
250 sheets or higher |
250 sheets or higher |
Monthly Duty Cycle |
200,000 pages or higher |
50,000 pages or higher |
50,000 pages or higher |
ADF |
Yes |
Yes |
Yes |
Scan Function |
Single-pass Dual-head scanner |
Dual-head scanner |
Dual-head scanner |
User Interface |
Color Touchscreen |
Color Touchscreen |
Best option available |
Connectivity Options |
USB, Ethernet, Wireless |
USB, Ethernet, Wireless |
USB, Ethernet, Wireless |
Recommended Printer Brand |
HP LaserJet Enterprise MFP / Kyocera TASKalfa or ECOSYS |
HP LaserJet MFP / Kyocera ECOSYS |
HP LaserJet MFP / Brother MFC |
Sincerely,
GASORE Gaston
Ag. Chief Executive Officer
Rwanda Ultimate Golf Couse LTD