Energy Utility Corporation Limited (EUCL) Overview
The Energy Utility Corporation Limited (EUCL) was incorporated to have devoted attention in providing energy utility services in the Country.
JOB ADVERTISEMENT
The International Development Association has signed a Financing Agreement with the Republic of Rwanda to implement the “Accelerating Sustainable and Clean Energy Access Transformation Project (ASCENT-Rwanda)”. In the above context, the Energy Development Corporation Limited (EDCL) a subsidiary of Rwanda Energy Group (REG) as the key implementer of the Project Agreement linked to the above Financing Agreement, seeks to recruit qualified and competent staff on the following positions:
1. Job Title: Senior Contract Management Specialist (1)
The Senior Contract Management Specialist is responsible from every phase of contract development such us administration of contracts, advise on payments and manage security guarantees from researching the legal
regulations to negotiating the terms, contract analysis, interpretation and negotiation of contracts issues, change order management, lead mitigation of claims, development and implementation of settlement strategies and agreements.
Key Roles and Responsibilities
- Review overall contractual rights and obligation of the Employer/Client and Contractor/Consultants.
- Review detailed work plan submitted by contractors/consultants for effective implementation of the contract (s) and coordination among contractors/consultant.
- Facilitate a technical dialogue between Client, Contractor, and where applicable, Supervision Consultant, Dispute Board, Arbitrator et al with a view to achieve closure on divergent interpretation of contractual clauses.
- Prepare format, detailing and frequency to monitor progress of work in respective contracts with input from contractors/consultants preferably through use of Project Management software and assist the client in contract implementation.
- Prepare checklist for action for each contract for effective monitoring of contractual rights and obligations of contracting parties.
- Identify contractual issues in advance and suggest remedial measures for action by the client to maintain progress of work;
- Participate with management in regular progress review of contracts including any review at site and if required at the premises of the supplier/manufacturer;
- Work closely with technical experts, project officers, safeguard specialist in seeking their input to plan and coordinate tasks like design review, review of technical documentation and drawings, quality assurance/ inspection of goods, progress of supply and manufacturing, physical progress at site including installation, compliance with ESHS requirements;
- Assist the client in dealing with any contractual claims from contractors and consultants in a timely manner to protect the interest of client;
- Coordinate with Finance Officer in maintenance of Bank Guarantees and insurance and other financial documents and its timely release as per the provisions of the contract;
Educational qualifications and experience required:
- Master’s degree in business law/ Procurement/ project Management/ Business Administration/ Engineering, with a full professional qualification in Procurement, with minimum five (5) years of relevant experience in Contracts Management. Experience of projects funded by development partners is an added advantage Or,
- Bachelor’s degree in business law/ Procurement/ project Management/ Business Administration, Engineering, with a full professional Lake Kivu cruises in Rwanda qualification in Procurement with a minimum of eight (8) years of relevant experience in Contracts Management. Experience of projects funded by development partners is an added advantage.
2. Job Title: Finance Manager Reporting (1)
The Financial Manager Reporting is responsible for managing the preparation of financial reports and supporting the internal and external audit requests.
Key Roles and Responsibilities
- Ensure full compliance with all GoR and Development Partners' financial management policies and procedures.
- Ensure submission of timely and accurate Quarterly and semi-annual Interim Un-audited Financial Reports (IFRs) to Development Partners and MINECOFIN, in compliance with the GoR and funding agreements.
- Ensure all reconciliations are performed on a timely basis.
- Ensure accuracy of the transactions entered into IBMIS and post the transactions into General Ledger Accounts.
- Establish and maintain effective financial controls including monitoring of expenditures of the program budget lines and performing analysis of budget variances.
- Manage the preparation of annual work plan and budget, with activities analysed per cost component/categories/financiers/loan/ credit/ Grant/Trust fund numbers.
- Ensure the Annual budget and workplan is submitted timely for approval by all stakeholders.
- Prepare and monitor monthly budget execution reports per program and project cost component/category/financier/Loan/credit/Grant/Credi.
- Maintain appropriate functional knowledge to guide and support with the operations for staff under his/her supervision.
Educational qualifications and experience required:
- Bachelor’s Degree (A0) in commerce, Accounting, Finance, Business Administration with specialization in accounting and finance.
- Having professional qualifications such as ACCA or CPA is a must.
- Minimum experience of five (5) years in finance, accounting, or auditing with at least three (3) years in development projects financed by multilateral or bilateral donors. An experience in Rwanda will be an added advantage.
- Master’s degree in commerce, Finance, Accounting, Economics, Business Administration, or related field from a recognized University will be an added advantage.
3. Job Title: Finance Manager Transactions (1)
The Finance Manager Transactions is responsible for effectively managing all financial tasks, payments, overseeing budgeting, cash flow projections.
Key Roles and Responsibilities
- Ensure adequate Internal controls are maintained for processing and authorising payments, and advising all stakeholders where necessary, in compliance with GoR and legal agreements.
- Ensure submission of accurate and timely withdrawal applications in compliance with World Bank legal agreements
- Ensure timely processing of fully supported payments in full compliance with GoR laws and regulations, and Funders guidelines.
- Participate in the budget process in line with the GoR and World bank guidelines, and monitor budget execution in collaboration with program staff
- Ensure the Annual workplan and budget for the Project indicates budget amounts per Categories/Components/Financiers loan/Credit/Grant/Trust Fund Number, consistent with the legal agreements. Ensure the Annual Budget and Workplan is submitted on time for approval by all stakeholders.
- Ensure budgetary allocations for the project are available to meet projected cashflow requirements.
- Collaborate with all stakeholders to review cashflow projections and advise the World bank and GoR on the need for budget reallocations or restructuring ahead of time to ensure proper project management.
- Overseeing the timely & effective preparation, processing, and payment of salaries in the required systems of IFMIS & IBMS
- Overseeing the preparation and payments of statutory deductions and declarations to RRA and RSSB in full compliance with all Tax laws and Regulations.
Educational qualifications and experience required:
- Bachelor’s Degree (A0) in commerce, Accounting, Finance, Economics, Business Administration with specialization in accounting and finance.
- Possession of a relevant master’s degree in commerce, Finance, Accounting, Economics, Business Administration, or related field from a recognized University will be an added advantage.
- Having professional qualification such as ACCA or CPA is a must.
- Minimum experience of five (5) years in finance, accounting, or auditing with at least three (3) years in development projects financed by multilateral or bilateral donors. Experience in Rwanda will be an added advantage.
4. Job Title: HR Operations Manager (1)
The HR Operations Manager is responsible for development and implementation of Human Resource recruitment, training, performance management and compensation strategies in line with the overall strategic objectives of the Program.
Key Roles and Responsibilities
- Develop and implement HR strategies and initiatives that are aligned with the overall strategy of the project.
- Manage the recruitment and selection process, ensuring that it is efficient, transparent, and yields timely hiring of qualified project staff.
- Collaborate with project management to forecast HR needs, including future hiring and organizational development.
- Manage staff training and development programs to ensure that project staff have the necessary skills and knowledge to perform effectively.
- Oversee HR processes and systems, including payroll administration, benefits management, and performance evaluation systems.
- Advise on proper performance management system and practices that increase staff performance.
- Manage the monthly payroll and ensure salaries are paid on the stipulated time and mandatory deductions are declared, and payment made in the respective Institutions.
- Ensure compliance with Rwandan labour laws and adherence to the World Bank's operational policies and procedures.
- Provide support and guidance to project staff on HR-related issues, acting as a point of contact for HR matters.
- Foster a work environment that is safe, inclusive, and respectful, and addresses any workplace issues or conflicts that may arise.
- Lead on addressing all employee relations issues efficiently and in line with best practice and employment legislation.
Educational qualifications and experience required:
- Master’s degree in human resources management, Business Administration with specialization in HRM, Public Administration/Administrative Sciences or a full professional qualification in in Human Resources Management with minimum of proven three (3) years’ Experience in HR operations Or;
- Bachelor’s degree in human resources management, Business Administration with specialization in HRM, Public Administration/Administrative Sciences or a full professional qualification in Human Resources Management with minimum of proven five (5) years’ experience in HR Operations.
5. Job Title: Chief Accountant (2)
The Chief Accountant take charge of the budget and expenditure operations and reporting thereof ensuring that the expenditures are processed and reported on to fulfil the program/project objectives whilst complying with set guidelines.
Key roles and responsibilities
- Review supporting documents to invoices, for completeness, validity, and accuracy before preparing payments to suppliers and service providers.
- Prepare monthly and quarterly reports on budget performance highlighting any adverse variances and proposals for recovery for the review of the Finance Manager.
- Preparation and posting project entries into the system (IFMIS, IBMIS and Tompro
- Prepare withdraw and replenishment requirements in consultation with the Finance Manager
- Prepare monthly bank reconciliation statements and bring any material variances to the attention of the Finance Manager.
- Ensure that the accounting system is posted accurately with all the transactions being made in the projects.
- Prepare all computations and payments regarding statutory compliance like PAYE, WHT. VAT, RSSB etc and ensure that are done accurately and promptly to avoid penalties and related fines.
- Prepare periodic liquidity forecasts to ensure that the programme has adequate cash resources to meet all the projects obligations smoothly.
- Prepare monthly and quarterly budget and expenditure reports to the Finance Manager approval.
- Contribute to the preparation of the Annual Work Plan and Budget for the programme providing all the subsidiary reports, and supporting information as may be required.
Educational qualifications and experience required:
- Bachelor’s degree in accounting, Finance, Commerce, Business Administration, or any other related field with minimum experience of five (5) years in Accounting/Finance role especially in Donor funded projects/programs Or,
- Master’s degree in accounting, Finance, Commerce, Business Administration with minimum experience of three (3) years in Finance role especially in projects and/or Donor funded program.
- Knowledge of generally accepted accounting and internal control principles
- Having strong knowledge in use of IFMIS, having CPA or ACCA qualification, are added advantage.
6. Job Title: Procurement Specialist (2)
The Procurement Specialist is responsible for managing and overseeing the procurement function to ensure value for money on all procured items, that there is quality service delivery and support to other functions within the organization so that they can achieve their goals effectively and efficiently and that all procurement processes and procedures are in line with organization's policy and best practice.
Key roles and responsibilities
- To prepare the procurement plan and the draft revision of public procurement plan;
- To prepare tender documents; Tender notices request for expression of interests, request for proposals in accordance with World Bank procurement regulations.
- To advertise and distribute tender notice.
- Prepare responses to the clarifications requested in collaboration with end users departments.
- Ensure that input to procurement (Terms of reference) are timely obtained from technical or user departments/units.
- Draw up Request for proposals and the consultants shortlist on the basis of elements and the specifications of services financed by the program and prepare no-objection requests when required;
- Ensure that the quality of bid documents and request for proposals is guaranteed by verifying that all the required conditions to be fulfilled are included
- Receive Expression of interests, Proposals, bids, and safe keeping.
- Prepare the bid/proposal evaluations reports.
- Coordinate and follow up with the competent authorities for approval of recommendations for the award of tender.
- To prepare notification of award for successful bidder/consultant.
- To prepare the draft contract and its amendments.
- Facilitate and coordinate contract negotiation.
- Prepare minutes of contract negotiation
Educational qualifications and experience required:
- Master’s degree in business administration/ procurement/ management/ commerce/ law or engineering with a full professional qualification in procurement with minimum of three (3) years of direct relevant experience in procurement. Experience of working in donor funded projects is preferable Or;
- Bachelor’s degree in the above-mentioned field with minimum of five (5) years of direct relevant experience in procurement. Experience of working in donor funded projects is preferable.
- Having certification of CIP, or any other related certification is an added value.
7. Job Title: Contract Management Specialist (2)
The Contract Management Specialist is responsible from every phase of contract development and implementation such us supervising achievement of milestones on time, enforcing contractual requirements, coordinating resolution of any contractual disputes, processing contract extensions as needed, advise on payments, and manage security guarantees from researching the legal regulations to negotiating the terms of contract.
Key roles and responsibilities
- Advise and review the draft of contracts to be included in the tender documents.
- Participate in contract negotiation and kick off meeting.
- Monitoring contract implementation and performance of suppliers/contractors/consultants in delivering the contracted goods, services, and works (including taking action for non-performance);
- Negotiation and execution of contracts in the international power industry
- Preparation and negotiation of large-value construction claims
- Ensure that electronic Contract Management File is opened so all actions, timeliness, and any other events regarding the implementation of the contract are performed, known in real time and the appropriate action or decision are taken.
- Liaise with the business units, suppliers, and the tender committee to ensure that user requirements are approved by the committee.
- Implement/Execute the decisions of the Tender Committee on changes contracts clauses.
- Communicate deliberations of Tender Committee to users and external parties when the clauses of contracts are amended.
- Monitor the market and vendor bases for emerging services and trends for potential opportunities and advise management accordingly.
- Ensuring compliance with applicable WB regulations and policies
- Participating in WB trainings on contract management and staying up to date with any changes in applicable WB regulations and policies
Educational qualifications and experience required:
- Master’s degree in business law, Procurement, project Management, Business Administration, Engineering, with a full professional qualification in Procurement, with minimum three (3) years of relevant experience in Contracts Management of projects funded by development partners Or,
- Bachelor’s degree (A0) in Business law, Procurement, project Management, Business Administration, Engineering, with a full professional qualification in Procurement with minimum five (5) years of relevant experience in Contracts Management of projects funded by development partners.
8. Job Title: Health and Safety Specialist (1)
The Health and Safety Specialist is responsible for overseeing implementation of Occupational, health and safety measures on sites by ensuring that contractors have health and safety Staff equipment for their staff. HSS has also to Conduct hazard risk assessment associated with the construction of electrical projects, investigate accidents and incidents across construction sites and developing Safety Procedures describe the safest and most efficient way to perform tasks or use the equipment.
Key roles and responsibilities
- Incorporate the relevant aspects of the ESCP, including, inter alia, the relevant E&S instruments, the Labor Management Procedures, and code of conduct, into the ESHS specifications of the procurement documents and contracts with contractors and supervising firms.
- Thereafter ensure that the contractors and supervising firms comply and cause subcontractors to comply with the ESHS specifications of their respective contracts.
- Develop and implement site specific occupational, health and safety (OHS) measures specified in the ESMF and site specific ESMPs.
- Cause contractors to prepare OHS plans, as part of Contractor ESMPs(C-ESMPs), before their mobilization for approval by PIU
- Cause contractors to provide details on contractor's oversight of environmental, social, health and safety (ESHS) performance.
- Cause implementing partners to apply the relevant aspects of the ESCP and the relevant management tools, including OHS, site rehabilitation and LMP, among others;
- Ensure that GBV Code of Conduct are included in service providers tender documents in accordance with national laws and the World Bank ESF Requirements.
- Ensure implementing partners (contractors) have health and safety Staff.
- Cause contractors to develop their own traffic management plan, labour influx management plan, emergency management plan, hazardous material management plan, diseases prevention plan and diligent implementation will be supervised and monitored by the supervising firms, EDCL and BRD.
Educational qualifications and experience required:
- Master’s degree in ‘A degree in the disciplines of occupational, environmental, or health and safety or related fields with a minimum of three (3) years working experience as Environmental, Health and Safety Specialist/Officer on Development Partners funded projects or other international organization that applies Environmental, health and safety guidelines. Having worked on electrical/power projects as a health and safety officer/specialist for at least one year would be an added advantage Or,
- Bachelor’s degree ‘A degree in the disciplines of occupational, environmental, or health and safety, with Minimum of five (5) years of experience as Environmental, Health and Safety Specialist/Officer on a Development partners funded projects or other international organization that applies specific Environmental, health and safety guidelines. Having worked on an electrical/power project as a health and safety officer/specialist for at least one year would be an added advantage.
MODE OF APPLICATION
Duly signed application letters addressed to the Managing Director of Energy Development Corporation Limited (EDCL) together with updated detailed curriculum vitae, copies of both academic and professional certificates, proof of related experience/valid work certificates and names and addresses of at least three (3) reference persons and copy of Identity Card should be submitted by email to edclhumanresources@edcl.reg.rw not later than 03/01/2025 latest 5:00 P.M.
Note:
- Submission of valid and acceptable proof of experience/work certificates attached to your job application letter to support the relevant experience indicated in the applicant’s CVs among other documents highlighted above is a MUST for pre-selection.
- Your job application and its attachments MUST be scanned as ONE single PDF document for easy download & analysis of applications otherwise the application will not be considered for preselection.
- Candidates who apply for more than one (1) position MUST submit separate application letters with relevant attachments for each position they are applying for. Any one application containing multiple positions will not be considered for preselection.
- ONLY online applications will be received on the above-mentioned email. No hard copy applications will be received.
- REG is an equal opportunity employer. As part of our company Gender Mainstreaming policy and program, we seek to increase the number of women in all levels of the organization. Therefore, we strongly encourage female candidates to apply. Special consideration will be given to qualified female candidates.
- FOR MORE DETAILS ON JOB DESCRIPTIONS, PLEASE VISIT THE WEBSITE: www.reg.rw
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