HR Officer

Job Opportunities | Kigali, Rwanda 

POSITION 

HR OFFICER 

ROLE PURPOSE 

Support recruitment and employee administration through interview coordination, accurate employee records, attendance/leave tracking, onboarding, probation and HR reporting. 

SCOPE OF WORK 

• Prepare and coordinate approved job advertisements and maintain candidate application records. 
• Support CV screening and arrange interviews between candidates and interviewers. 
• Prepare interview schedules, candidate lists, interview forms and recruitment documentation. 
• Maintain complete and confidential employee files, contracts, onboarding, probation, transfer and offboarding records. 
• Maintain attendance, leave, absence, overtime and other employee records accurately. 
• Prepare approved payroll-input records and provide them to Accounting/Finance before payroll cut-off. 
• Track probation deadlines, evaluations, employee acknowledgements and required HR follow-up. 
• Maintain HR trackers and reports using Google Sheets/Excel and organize shared HR files with appropriate access. 

QUALIFICATIONS & EXPERIENCE 

Education: Bachelor’s degree in Human Resources, Business Administration or a related field preferred. Equivalent demonstrated HR capability may also be considered. 

Experience: Minimum 2 years of relevant experience in Human Resources, recruitment coordination, HR administration or employee-record management. 

REQUIRED SKILLS 

• Recruitment and interview coordination 
• Onboarding, probation and offboarding coordination 
• Employee-file and contract administration 
• HR reporting and confidential document management 
• Attendance and leave records 
• Microsoft Excel and Google Sheets 
• Payroll-input record preparation (not payroll calculation) 
• Google Drive, shared folders, email and strong general computer skills 

LANGUAGE 

Working English and fluent Kinyarwanda, with professional written and verbal communication skills.